TL;DR: Clockify is a time tracking system built by CAKE.com, best known for a free plan that still beats most rivals even after a 2026 update capped it at five users. Paid plans start at $3.99 per seat a month and add invoicing, GPS tracking, time off, and approvals. It works well as an employee time tracker for freelancers and small teams billing clients, but the mobile app lags the desktop experience and the free tier is no longer the unlimited-team deal it once was. If you sign up through Rewardio, you get cashback on your plan on top of everything below.
Picking a work tracker usually comes down to one question: do you need something simple that just logs hours, or a full productivity tracker with budgets, invoicing, and scheduling built in? Clockify tries to answer both, starting as a bare-bones timer and scaling up through five paid tiers as your needs grow.
It has built a name for itself as one of the most recognisable tools in the time tracking space, largely on the back of a free plan that used to support unlimited users. That changed in 2026, when Clockify capped the free tier at five people and moved several long-standing free features behind a paywall. Existing users noticed, and some of them said so loudly on review sites.
This Clockify review pulls together the current feature set, real pricing, and a summary of what reviewers on G2, Capterra, and Trustpilot actually say, so you can decide if it still earns a spot on your shortlist.
What Is Clockify?
Clockify is a time tracking and reporting tool made by CAKE.com, the same company behind the team chat app Pumble and the project management tool Plaky. It launched in 2017 and has grown into one of the most widely used tools in its category, with millions of registered users across freelancers, agencies, and larger organisations.
At its core, Clockify is a timer with reporting attached. You start a clock when you begin a task, stop it when you finish, and the app files that entry under a project, client, or tag. Add billable rates, invoicing, and team management, and it starts to look less like a stopwatch and more like a lightweight employee time tracker for running a service business. It also picks up a few light project management touches, like project templates and task-level budgets, though it stops well short of being a full project management platform.
Key Features
Clockify’s feature list is broad, and most of it sits behind a fairly gentle pricing curve rather than one big paywall. Here’s what stands out.
Multiple ways to track time. You can run a live timer, add entries manually after the fact, use a calendar view to block out your day visually, or lean on a built-in Pomodoro timer for focused sessions. Between the four, most working styles are covered.
Reporting and analytics. Summary, detailed, and visual reports break down where time actually went, by project, client, task, or team member. You can filter and share reports, and export them, though the export format depends on your plan.
Billable rates and invoicing. Set an hourly rate per project or per user, then turn tracked hours straight into a client invoice on the Standard plan and above. QuickBooks and other accounting integrations connect the dots for teams that bill regularly.
Team management and approvals. Admins can review and lock timesheets, set user roles and permissions, and approve time off requests. This is where Clockify moves from a personal work tracker into something closer to a workforce management system.
Scheduling, GPS, and screenshots. On the Pro plan, Clockify adds employee scheduling, GPS location tracking for field teams, and desktop screenshots. There’s no activity level or app monitoring on any plan, so if you need to verify what someone was doing while the timer ran, this isn’t the tool for that.
Integrations. Clockify connects to more than 80 apps, including Trello, Asana, Jira, ClickUp, Slack, Google Calendar, and Microsoft Outlook, which matters if your team already lives inside a project management tool and just wants a timer bolted on.
Pricing
Clockify runs on a per-seat pricing model across five paid tiers, plus a free plan. As of 2026, the official rates are:
- Free: $0, capped at 5 active users, unlimited projects and time tracking, PDF-only report exports, 31-day report range
- Basic: $3.99/seat/month billed annually ($4.99 billed monthly) — adds bulk editing, required fields, project templates, and time audits
- Standard: $5.49/seat/month annually ($6.99 monthly) — adds invoicing, time off, timesheet approvals, and QuickBooks integration
- Pro: $7.99/seat/month annually ($9.99 monthly) — adds GPS tracking, screenshots, expenses, budgets, and scheduling
- Enterprise: $11.99/seat/month annually ($14.99 monthly) — adds single sign-on, audit logs, and a custom subdomain
There’s also a Limited Member seat for kiosk-only staff who just clock in and out on a shared device, priced well below a full seat. For the full breakdown of what each tier unlocks, our Clockify pricing guide covers every plan feature by feature.
Pros
1. Genuinely useful free plan, even after the cap. Five users with unlimited projects, tasks, and time tracking is still more generous than most competitors offer for free, even if it’s no longer unlimited seats.
2. Fast to set up, no training required. Multiple reviewers describe having a workspace, projects, and their first timesheet running within 30 minutes, with no onboarding call or manual needed.
3. Pricing stays affordable as you scale. At $5.49 to $7.99 per seat on the mid tiers, Clockify undercuts several direct rivals while still adding invoicing, approvals, and scheduling.
Where It Falls Short
1. The mobile app trails the desktop experience. Sync issues between mobile and desktop come up repeatedly across G2 and Capterra reviews, with entries started on one device sometimes failing to appear correctly on another.
2. The 2026 free plan changes frustrated long-time users. Billable rates, CSV and Excel exports, and full report history moved behind paid plans, and several Trustpilot reviewers say the transition felt abrupt, with one describing lost access to historical rate data.
3. No activity or app monitoring, at any price. Clockify tracks time, not what was done during that time. Teams that need proof of work, not just hours logged, will hit a wall here regardless of which tier they’re on.
What Reviewers Say: G2, Capterra, and Trustpilot
Clockify holds a strong reputation across the major review platforms, though the tone shifts depending on the source.
On G2, Clockify sits around 4.5 out of 5 from roughly 200 reviews, with 73% rating it 5 stars and another 20% at 4 stars. Ease of use scores particularly high, at 9.2 out of 10, ahead of the category average. Reviewers consistently mention the reporting tools and the low learning curve, while the recurring complaint is a mobile app can feel buggy.
On Capterra, the score climbs to around 4.7 out of 5 across more than 9,000 reviews, one of the larger review counts in the category. Reviewers there point to the free plan’s generosity and how quickly it can be configured for client billing, alongside gripes about bulk editing feeling clunky once project lists grow long.
On Trustpilot, the picture is more mixed, sitting closer to a 4-star average. Several reviews here focus specifically on the 2026 free plan changes, with customers unhappy about losing access to features like decimal hour tracking and billable rates without, in their telling, sufficient notice. Clockify’s team responds to most of these reviews directly, generally pointing to an in-app notification sent a month before the change.
Taken together, the pattern across all three platforms is consistent: strong marks for simplicity and value, softer marks for mobile reliability and for how the free tier has evolved.
Who It’s For, and Who Should Skip It
Clockify makes the most sense for freelancers, consultants, and small teams of five or fewer who want a genuinely free time tracking system with no trial clock running out. It also works well for agencies and service businesses in the 10 to 50 person range that need to bill clients accurately, since the Standard and Pro tiers cover invoicing, approvals, and budgets at a lower price than several competitors.
It’s a weaker fit for larger organisations that need activity monitoring, automatic background tracking, or deep workflow customisation, since Clockify still relies on people remembering to start and stop a timer. If that’s your priority, it’s worth comparing it against other options first.
Ease of Use: Getting Started
Clockify’s setup process is short enough to finish during a coffee break. Here’s the basic flow:
- Create a free account with an email or Google sign-in, no card required.
- Set up your workspace and add your first clients and projects.
- Break projects into tasks if you want more granular reporting later.
- Invite up to four teammates on the free plan, or more on a paid tier.
- Start tracking with the browser extension, desktop app, or mobile app, then check the Reports tab to see where the hours went.
The browser extension is worth installing early, since it lets you start a timer directly from Trello, Asana, or Gmail without switching tabs.
How the Cashback Works
When you sign up for Clockify through Rewardio’s link, we earn a commission from Clockify for the referral, and we share a slice of that back to you as cashback. It isn’t a flat payout unrelated to your purchase; it’s tied directly to the plan you sign up for through our link.
To activate it, head to the Rewardio Clockify page before you subscribe, check the current effective rate listed there in percentage terms, and complete your sign-up through that link. The rate can change, so it’s worth checking the merchant page rather than relying on a number from memory.
FAQ
What is Clockify?
Clockify is a time tracking and reporting tool from CAKE.com that lets individuals and teams log hours against projects, clients, and tasks, then turn that data into reports, invoices, or payroll input.
How does Clockify work?
Users track time with a live timer, manual entries, or a calendar view, tagging each entry to a project or task. Admins can then review that data through reports, approve timesheets, and, on paid plans, convert tracked hours into invoices.
Which type of company is Clockify best for?
It suits freelancers, consultants, and small service businesses that bill clients by the hour, along with small to mid-sized agencies that need timesheet approvals and invoicing without a heavy monthly cost.
Is Clockify free?
Yes, Clockify has a permanent free plan covering unlimited time tracking, projects, and tasks for up to five active users. Paid plans start at $3.99 per seat a month and unlock invoicing, GPS tracking, and other add-ons.
How do I connect Clockify to other apps?
Clockify integrates with more than 80 tools, including Trello, Asana, Jira, ClickUp, Slack, and Google Calendar. Most integrations are set up from the Clockify browser extension or the Integrations tab inside your workspace settings.
The Verdict
Clockify remains one of the more capable free time tracking tools available, and its paid tiers stay reasonably priced as you add invoicing, scheduling, and GPS tracking. If you decide to sign up, visit the Rewardio Clockify page first to check the current cashback rate and activate it before you subscribe.
Pricing, features, and review scores mentioned in this article reflect information available at the time of writing and may change. Always check Clockify’s official pricing page for current rates before subscribing. Rewardio earns a commission when you sign up through our links, which allows us to pass a share back to you as cashback.
